How to Save Emails as PDF? – Complete Solution
Do you have a large number of emails in Outlook, Gmail, or Thunderbird that you need to save as PDF files? This article explains how to save emails as PDF files and also why should users save emails as PDF? Continue reading to find out more.
Electronic mail contains text information that allows one or more users to communicate with each other digitally. Emails play a significant role in both personal and business-related aspects.
There are many applications developed to manage emails called “email clients.” They provide all the necessary formats and tools to access emails on different platforms. Emails contain valid information files that need to be stored for future reference. Since it requires an efficient way to store and manage them, it is very important to use a secure format.
Why do we need to Save Emails as PDF Document?
- Email files are prone to losing data, so it’s important to save them in a safe place.
- Also, email files are huge in number, so it is not possible to archive all the messages.
- Email clients have their own email formats, so moving them from one medium to another becomes difficult.
- PDF files may be kept with Word, Excel, and other document formats in a separate folder.
- This file type is readily shareable, and PDF files may be viewed on any device.
- We may also protect our PDF files using a password.
- It allows users to store text files, images, hyperlinks, and all other items.
- The court also accepts the PDF file as evidence.
Formats of Emails
The email messages can be stored individually as well as in groups. It can be stored in “.msg”, “.txt”, and “.pdf” formats. The emails stored in “.msg” need to be stored individually, and it includes all images and attachments.
The emails stored in “.txt” can be stored in groups, but it does not include images and attachments. These methods result in data inconsistency and incompatibility that causes difficulty in importing or exporting bulk emails from one platform to another.
How to Save Emails as PDF?
We have used multiple email clients that store emails in different file extensions. And every file extension supports different email clients, but PDF is the only document that can easily be opened on any device.
Saving emails into PDF format is not that easy and requires following a long list of steps to save every email. So, if you have thousands of emails to download into PDF, then it becomes difficult to follow along for such a long time.
So here we provide you with multiple solutions to save emails as PDFs. Choose software according to your needs:
This tool is a superior solution for saving Gmail emails as PDF with attachments. It also supports bulk conversion to convert emails from Gmail to portable document format. It only requires your Gmail account credentials to connect with Gmail.
The program is well-known in the industry due to its outstanding features and capabilities. This tool saves Outlook MSG files as PDF with all embedded attachments. The program has an easy-to-use interface for both technical and non-technical users.
Jagware PST to PDF Solution
We are all aware that Microsoft Outlook generates PST files. And Microsoft Outlook is a well-known email program. However, if a user needs to save and print an Outlook PST file in PDF format, this program is ideal for printing numerous PST files at once. The tool works with all versions of Windows, including Windows 11, Windows 10, Windows 8, Windows 7, and versions before that.
MBOX is a flexible file format that is supported by a wide range of email clients. It includes attachments, images, contacts, a calendar, and so on. This program was designed using advanced algorithms and supports MBOX and MBX files. You can also print MBOX files with a single click. And also save the Eudora MBX file in PDF format.
EML is a single file format created by Thunderbird and Microsoft Outlook Express. If users have multiple EML files then it is difficult for the user to save Thunderbird emails as PDFs. This tool converts unlimited EML files into PDF format with keeping your attachments and formatting.
Conclusion
In the above section, we see that many users are concerned about “How to save email as PDF”, and “Which solution is best for storing email?” Hence, here we provide you the complete list of software, choose as per your requirements. All these software give you a free demo version, so try it to understand the process.