How to Save Gmail Email into PDF Format?

Jamie Kaler
Published: Oct 4, 2023 ~ Email , How to

Since the announcement of Google, many users are worried about saving their Gmail account data. They tried to configure the Gmail ID in other email clients, but they were not able to do so. However, we explain and give you in-depth knowledge of save Gmail Emails into PDF format.

As we all know, Gmail is a popular worldwide webmail program. Every person on the planet has a Gmail account, whether they are a home user or corporate. To interact with others, all users utilize Gmail accounts.

Gmail provides 15 GB of free storage space for sending and receiving emails, but do you know what to do when your Gmail capacity is reached? Have you considered it? We are all aware that the less secure option has been removed from Gmail; instead, users are more likely to download the complete Gmail email in PDF format.

In the next part, we’ll look at the advantages of PDF files and why people use them to download Gmail data.

Read More: How to Combine Two Gmail Accounts?

The benefit of Save Gmail Email into PDF Format

A PDF is a safe format that includes a password security function.
It is a portable format, so you can easily share it over the internet.
PDF files are easy to open on Windows, Linux, and Mac OS X, among other operating systems.
You can view it on a variety of devices, including laptops, mobile phones, tablets, and desktop computers.
No further software is necessary to view or read the PDF files.
It doesn’t take much storage space.

After you understand the advantages of a PDF file and why a user should save Gmail emails as PDFs, please let us know how you completed this job.

Users Query

“I have some messages that I want to keep safe and share with my colleagues.” Also, I want to put a password on them and ban them from unwanted people. So I need to save Gmail email as PDF format. But I don’t know how to do this. Please help!”

“Hello, I am unable to get mail on my Gmail account. Gmail provides 15 GB of free space, yet this capacity is already used. So, I need to save a certain email from Gmail to PDF, but I can’t seem to locate the email. This task takes a long time to do manually. So, please suggest me a direct solution to download email in PDF from Gmail without wasting your time.”

Manual Method to Download Gmail Email as PDF

In general, a user may export data files from their account in one of two methods.

One problem is that you can only save one email at a time using the normal Print option.

Another possibility is to use automated software. These automated programs are built exclusively for converting emails to PDF and storing attachments inside them.

To manually save Gmail emails to PDF document files, follow the instructions below:

Sign in to your Gmail account.
Open each email in turn and click on the three vertical dots in the upper right corner.
Choose Print from the list of options.
Select the Save as PDF option in the Destination column and click the Save button.
Select the place on your system where you want to store Gmail in PDF format.

Limitations of Manual Method

The above-described manual techniques to download Gmail emails are absolutely free and safe, but they do not allow you to save Gmail emails as PDFs in bulk at the same time. This method only saves one email as a PDF file at a time. If you wish to mass download emails from Gmail to PDF, we propose the second method described in the next section. With this approach, users will only save emails as PDFs, not attachments.

Automatic Solution to Save Emails from Gmail to PDF

Note: You need to enable Google Less Secure before moving on to the solution, but this option is no longer there after the Google announcement. So you need to create a Google app password to connect your Gmail account with the software. Watch this live video to learn the steps to creating a Google App Password.

Using Jagware Gmail backup software is the best way to save emails from Gmail to PDF in bulk. With this tool, you can directly download Gmail emails as PDF without losing any bits of data. It will save Gmail emails to PDF along with attachments in exact form. This tool is made with an advanced algorithm to download selective emails from Gmail to portable document format.

The best part of this software is that it works on both operating systems: Windows and Mac. Without thinking of any other thought, you can save Gmail email as PDF mac.

Quick Steps to save Gmail Emails into PDF

Firstly, launch the software and enter the Gmail account credentials.
Secondly, enable the batch mode option to export data from multiple accounts.
Add a CSV file that contains multiple account details separately.
Now it’s time to choose the Gmail folder which you want to save as PDF format.
Select the PDF option from the multiple saving file formats.
Click on the change button to choose the desired location.
Hit the Filter option and fill in the specific option to download selective emails.
Finally, the conversion is completed. This pop-up message will show you on the software panel.

Bottom Line

There is no manual technique available for mass saving emails from Gmail to PDF. Gmail users may export a single email to a PDF at a time. To resolve this issue, we have highlighted the most professional solution that allows you to save numerous Gmail emails as PDF files with all attachments attached. Try the demo version of the tool to download Gmail emails as PDFs and get other benefits.