How to Remove Duplicate Emails in Outlook for Free? Complete Method
Do you also have duplicate emails in your Outlook account that you want to remove for free? You don’t even know how to manage duplicate emails in your Outlook account and you are looking for a solution that can delete duplicate emails from your Outlook account. If we are right, then you have come to the right blog post, here you will be provided with the best solution to remove duplicate emails in Outlook for free. With the help of this, you can easily remove duplicate items from Outlook account without spending a single penny.
As we all know, Microsoft Outlook is the most widely used email client by personal and professional users. It allows Outlook users to sync their data across devices, with the help of which any user can access their Outlook account from any device. Most of the duplicates occur due to syncing because when a user receives an email from one of his devices, due to syncing it appears on all devices, then a duplicate copy is created. So today we have come up with this article, here you will be provided with the best way to remove duplicate emails in Outlook for free.
Recommend Reading: Best MBOX Duplicate Remover Tool
Tips and Tricks to Prevent Duplicates in Outlook Accounts
Users may want to delete duplicate items in their Outlook account for several reasons. Here are some common reasons why users want to remove duplicate emails in Outlook for free:
- Save Storage Space: Duplicate items take up unnecessary space in the mailbox, which can lead to storage issues. Deleting duplicate items can help save storage space and prevent the mailbox from reaching its storage limit.
- Improve Performance: Duplicate items can slow down the performance of Outlook. Removing duplicate items can improve the overall performance of the Outlook email client and make it faster and more efficient.
- Reduce Confusion: Duplicate items can create confusion and make it difficult to manage emails. It can be hard to know which version of an email is the latest, leading to miscommunication and errors. Removing duplicate items can make it easier to manage emails and reduce confusion.
- Maintain Data Integrity: Duplicate items can cause data integrity issues, which can lead to data corruption and loss. Removing duplicate items can help maintain data integrity and prevent data loss.
- Compliance and Legal Requirements: Some companies and organizations have compliance and legal requirements to maintain accurate and complete records of their email correspondence. Deleting duplicate items can help ensure compliance with these requirements.
Best Way to Remove Duplicate Emails in Outlook Free
In this article, you will be provided with two solutions to remove duplicate emails in Outlook for free, with the help of which you will be able to easily remove duplicate items. The first method is manual in which we will learn how to delete duplicate emails in Outlook for free and the second method is an automatic free Outlook duplicate remover software. Let us now know the step-by-step process of these two methods.
Method 1: Using Free Way to Delete Duplicate from MS Outlook
- First, open Microsoft Outlook on your computer.
- To find duplicate emails, sort your emails by subject, and click on the “View” tab, then choose “Change View >> View Settings.”
- After that, automatically open the “Advanced View Settings” window, and click on the “Sort” button.
- And then, Select the sort order in the drop-down menu as per shown screenshots and then click on “OK” to save your changes.
- After sorting your emails by subject, you should be able to identify duplicate emails. Look for emails with the same subject line and sender in the same date range.
- Select one by one of the duplicate emails by clicking on it. Press and hold the “CTRL” key on your keyboard and select the other duplicate emails. Once you have selected all the duplicate emails, right-click on them and select “Delete.”
- Once you have deleted the duplicate emails, you need to empty the Deleted Items folder to permanently remove them from your account. Right-click on the Deleted Items folder and select “Empty Folder.”
- Finally, a dialog box will appear, asking if you want to permanently delete the selected items. Click “Yes” to confirm.
By following these steps, you can manually remove duplicate emails in Outlook account. While this method can be effective, it may not be suitable for large amounts of duplicate emails. In such cases, it may be more efficient to use professional tools or seek professional assistance.
Method 2: Remove Duplicate Items in Outlook Using Professional Tool
A professional tool is also available to remove duplicate emails in Outlook for free called Jagware Outlook Duplicate Remover Software. The software comes with a demo version for free to delete 25 of your Outlook duplicate items. With the help of this free Outlook duplicate remover software, you can easily delete duplicate emails, contacts, calendars, tasks, notes, etc. items from your Outlook account without disturbing the original items. This software comes with advanced features, in which you are provided with multiple filter options to make your work even easier.
How to Use Free Outlook Duplicate Remover Software?
- Firstly, download, install, and launch this Free Outlook Duplicate Email Remover Tool on your Windows platform
- After that, browse the outlook pst file with the help of the Select folder or Select File option
- Thereafter, select the Outlook mailbox folder as per your requirements and then click the Next button
- Now, choose the destination path and then select the Duplicate Removal option
- Finally, click the Extract button, and then Outlook duplicate remover software will start the process automatically
- Now, you can see the resultant file on your destination path
Conclusion
In this article, you learned how to remove duplicate emails in Outlook for free without disturbing the original content. In this article, we have told about two methods, the first is the manual method, which will not cost you even a single penny. And the second method is Automatic Free Outlook Duplicate Remover Software, with the help of which you can delete duplicate items from your entire Outlook mailbox in one go.