How to Save Outlook MSG as PDF Format? Step by Step Guide

This technical tutorial outlines the steps necessary to save Outlook MSG files in PDF format. Both file formats are highly popular and consistently used by professionals.

Users often find themselves in situations where it is necessary to export Outlook emails as PDFs with attachments to maintain workflow or preserve records. First, let’s explore these two file types before discussing how to save an Outlook MSG file as a PDF.

What are Outlook MSG File and PDF Format?

Microsoft Outlook and Exchange both make use of a file extension known as “MSG”. The headers and the main message body are both made up of simple ASCII text in this file. Additionally, it can contain attachments and hyperlinks. Users often save MSG files for archiving purposes or to scan them for malicious software.

Adobe developed the Portable Document Format, often known as PDF, with the intention of accomplishing two distinct goals. The first need is that users should be able to access and read the documents regardless of the hardware or software they are using. The second requirement is that the format of the document should remain consistent regardless of where the PDF file is opened.

Reasons to Save Outlook MSG as PDF Format with Attachments

• PDFs are universally accessible on any device without needing Outlook installed.
• PDFs are immutable and accepted as standard formats in legal and forensic investigations.
• Converting MSG to PDF secures the document from accidental edits or alterations.
• It is possible to utilize one’s own MSG files in forensic investigations or any other legal investigation by saving them into PDF format.
• It allows for easy archiving and sharing of email threads with non-Outlook users.

Direct Solution to Bulk Save Outlook MSG Files as PDFs

Jagware MSG to PDF Converter is a highly recommended tool for exporting Outlook MSG emails to PDF. The software is very famous in the market because of the advanced level of features and capabilities. Users can easily save multiple Outlook MSG files to PDF with their attachments intact. Additionally, the software features a simple interface suitable for both technical and non-technical users. some of the amazing features are mentioned below:

Feature and Capabilities of the Tool to Export Outlook MSG as PDF File

• The software can easily save all MSG files into PDF exported from all Outlook versions including Outlook 2019, 2016, 2013, 2010, and other previous versions.
• Furthermore, there are no file size restrictions, allowing users to batch-convert multiple MSG files and their attachments simultaneously.
• The software maintains the original folder hierarchy, email headers, and body elements (including To, Cc, Bcc, From, Date, Subject, inline images, formatting, and colors).
• Additionally, the software is capable of merging unlimited Outlook MSG files into a single PDF.
• Users can install the software on any Windows OS like Windows 11, 10, 8, 7, and other versions.
• Users can manage their saved data using file naming options via date, To, from, and subject to save Outlook MSG as PDF.

Steps to Save Outlook Email as PDF including Attachments

1. Download and run the software.
2. Next, upload the single and multiple Outlook MSG files using the “Select MSG Folder” option.

   

3. After that, browse the saving location to save the resultant file to save Outlook MSG as PDF.

   

4. Apply the file naming option for managing converted data.

   

5. Lastly, hit the “Convert” icon to save Outlook MSG as PDF with attachments.

   

If you have an orphan PST file then follow the mentioned technique below:

Professional Techniques to Save Outlook Email as PDF with Attachments

It is imperative that you save the information in PDF format. Sometimes users may save their Outlook data as a PST file, or they may have an orphan Outlook PST file that they want to print out as a PDF. Jagware PST to PDF Converter is one of the best and most amazing tools to save Outlook email as PDF including attachments. The software is most famous in the market because of its features. like users can save multiple Outlook emails. Also, the software supports all Outlook PST files exported from all Outlook versions.

How to Save Outlook Email as PDF with Attachments?

1. Download and install the automated software.
2. Next, upload the PST file into the application.

   

3. After that, browse the desired path for output file.

   

4. Next, apply the file naming option as per needed.

   

5. At the end, hit the “Convert” icon to transfer Outlook email to PDF

   

How to Save Outlook MSG Emails as PDF Via Manual Methods?

1. Go to the Outlook application to save Outlook MSG as PDF.
2. And then select the required email that you want to save as PDF.
3. Now select the file tab and then the “Print” tab.
4. After that, hit the “Printer” icon and choose the “Microsoft to Print PDF” Option.

   

5. Lastly, hit the print button and select the desired path as per your need.

   

How to Save Outlook Email as PDF without Printing?

If you want to save Outlook emails as PDFs without using the direct ‘Print’ function, follow these steps:

1. First, launch Microsoft Outlook and Click on the file.
2. Now, press the Save as option and select file type as HTML.
3. Then., open an HTML file in your web browser.
4. Now, right-click on it and Choose the Print option.
5. Select Microsoft Print as PDF and press the save button.

How to Download Outlook Contacts as PDF Manually?

If you want to print their Outlook contacts as PDF, then you can take advantage of the print function. Follow these instructions for both the desktop version of Outlook and Outlook.com.

1. First, run Microsoft Outlook and click on the file.
2. Navigate to the specific contacts and press CTRL+A to see all contacts.
3. Go to file and then press Print >> choose Microsoft print to PDF.
4. After clicking on print, provide the name of the file and its Location as per required.

How to Export Outlook MSG Emails to PDF Using Adobe Acrobat?

If you want to export your Outlook MSG file as a PDF using the Adobe Acrobat Outlook integration, follow these steps:

1. Launch Microsoft Outlook and locate the MSG email.
2. Highlight the Email as you want to export as a PDF.
3. Click on the Adobe PDF tab and select Create PDF.
4. Browse the desired location and click on the save button.

How to Export Outlook.com Mail to PDF on Mac and Windows?

If you don’t have a dedicated way or print button greyed out, then you can easily export Outlook.com mail to a PDF by performing the guidelines as we have discussed below:

1. First, login to your Outlook.com account in your web browser.
2. Select and open Email as you want to export as a PDF file.
3. Click on the Three-dot icon and press the print window.
4. In the dialogue box, select save as PDF instead of selecting a printer.
5. Click the Save button and provide the storage location as you want to download.

How to Print Outlook.com Contacts Manually?

If you want to save Outlook.com contacts as a PDF, follow these steps:

1. First, launch Outlook.com on your browser, then click on the people icon.
2. Select contacts as you want to save as PDF.
3. Use Three dot options and click on the Print option.
4. Now, browse Microsoft Print as PDF and press the save button.

As we all know manual methods have always limitations and restrictions like Outlook must be installed on machines. Also, users must have technical knowledge, users cannot save multiple MSG files at one time manually.

Time to Say Goodbye

Since there are limitations associated with using manual techniques, the only option left is to investigate using an automated tool. MSG to PDF File Converter fits this description; it is one of the most effective tools for saving Outlook MSG files as PDFs with attachments.

It is pre-loaded with sophisticated algorithms that make it possible to carry out the conversion in no time at all and with no loss of data whatsoever. To fully understand the conversion process, we recommend experimenting with the free trial edition.

Frequently Raised Concerns

Why is Save as PDF not available in Outlook?
Save as PDF may not appear in Outlook due to outdated software, missing PDF printers, or using an older version of Outlook. Updating or installing a PDF printer can resolve this.

---

How do I Combine MSG Files into a PDF?
To combine MSG files into a PDF, use software like Adobe Acrobat or third-party tools. Drag and drop the MSG files, select Create PDF, and save them as a single file.

---

How do I Convert Text Messages to PDF?
To convert text messages to PDF, take screenshots or use apps like SMS Backup+. Export messages and then save or convert them as PDF using word processors.