How to Convert Outlook to Lotus Notes with Complete Data?

Jamie Kaler
Published: Oct 4, 2023 ~ How to

With technological advancements, email clients are updated to satisfy user needs. Users prefer IBM Notes over the default email client. Changing organizational needs, sophisticated features, and more might cause this to convert Outlook to Lotus Notes.

The vast majority of users are unable to successfully complete the file converting procedure. Outlook stores its data in PST format and Lotus Notes in NSF format. File converting isn’t everyone’s forte. Therefore, to satisfy this requirement shared by a large number of users. This blog explains a clever approach import Outlook Data File mail to Lotus Notes.

Reasons to Convert Outlook to Lotus Notes

IBM Notes’ database-driven nature gives it benefits over traditional email services. Below are several.

IBM Notes stores data on the Domino server. This unified storage offers access to organizational and user information.
Notes databases are not lost even if the user’s local desktop application has malfunctioned.
Every individual’s data is centrally saved in the user’s system, allowing for easy information sharing.
Lotus Notes is more secure than competing email services.

We have received some user queries last few days to convert Outlook to Lotus Notes, let’s have a look at the queries to get a better understanding.

User Queries to Import Outlook Mail to Lotus Notes

“As an IT administrator, I handle customer requests. One of my customers asked me to import Outlook emails to Lotus Notes for a project. As far as I know, no manual method exists. I need a third-party application to quickly export Outlook email to Lotus Notes. Please recommend a results-focused tool.”

“Since joining this company, I’ve used Outlook. My company is relocating me to a location that uses IBM Notes for email. I must move some emails to Lotus Notes. Exists a way to convert Outlook to Lotus Notes?”

Important Note: You may convert Outlook to Lotus Notes using one of the various manual ways that can be found on the internet. However, as is common knowledge, manual approaches almost always have certain limitations. Now it is up to you to decide if you want to go with the manual method, which comes with the potential of losing data. Alternately, you are interested in selecting a professional solution that accurately converts Outlook to Lotus Notes.

Direct and Superior Solution for Outlook to Lotus Notes Conversion

We all know Outlook supports the PST file and Lotus Notes supports the NSF file format, so first, we will export the PST file from Outlook, and then convert the PST file into the NSF format, then we will import the converted NSF file into HCL Notes. We will take the help of third-party tools like Jagware PST to NSF Converter which is a very famous tool in the market to convert Outlook to Lotus Notes. This software has amazing and superior features like users can convert multiple Outlook emails into NSF format without any restrictions. Also, the software allows users to migrate complete data of Outlook of all versions including Outlook 2019, 2016, 2013, 2010, and other previous versions. Some of the amazing features are mentioned below:

Sophisticated and Superior Features and Capabilities of the Tool

The software preserves all email header metadata including Bcc, Cc, To, From, Date, and Subject.
Also, the tool supports all the Outlook files of all versions including Outlook 2019, 2016, 2013, 2010, and other versions.
The software has a simple and user-friendly interface for both technical and non-technical users to convert Outlook to Lotus Notes.
The software maintains the original folder hierarchy, also all the attributes of the email body will preserve including Formatting, Inline, Images, Attachments, Font, Size, and elements.
Users can easily convert multiple Outlook emails into HCL notes in bulk with attachments without any restrictions.

How to Convert Outlook to Lotus Notes with Attachments?

here we will import Outlook mail to Lotus Notes in 3 steps. All the steps are mentioned below:

1 Step: Export Data from Outlook Email Client

Open Outlook email client.
After that, hit the File >> Open & Export >> Import/Export options.
Now choose the “Export to a File” option and then the “Next” icon to convert Outlook to Lotus Notes.
Next, the “Outlook Data File” option, and then select the folder that you want to export and convert and press on the “Next” icon.
Lastly, browse the saving location and hit the “Finish” icon.

2 Step: Convert Outlook to Lotus Notes

Download and run the tool on your machines.
Now upload the exported data file using the “Select Files” and “Select Folders” options.
After that, browse the saving location, where you want to save the data to import Outlook mail to Lotus Notes.
Lastly, hit the “Convert” icon for Outlook to Lotus Notes conversion.
In the end, you will get the confirmation message.

3 Step: Import converted NSF file into HCL Notes

Open Lotus Notes on your machine.
Now hit the “File” tab and choose the “Import” icon from the list.
After that select, the converted Lotus Notes files and hit the “Import” icon.
Also, users can set up the advanced setting as per their needs.

Time to Say Goodbye

Finally, we have provided a detailed walkthrough in this article on how to convert Outlook to Lotus Notes. Users are required to import Outlook mail to Lotus Notes, regardless of the motivation for this need. With the assistance of a professional tool, the conversion process may be completed without any hiccups. This software not only keeps the data intact and the folder structure intact, but it also transforms any Outlook data file without losing any of the data in the original file.