How to Export Office 365 Mailbox to PST File? Solved

As you can see, in users’ queries about why Office 365 users are looking for a way to export Office 365 mailbox to PST file format. But they don’t know, how to do it. don’t worry, in this write-up, we will show you a complete guide and steps to backup Office 365 mailbox to PST using both manual and professional solutions.

How to Backup Office 365 Email to PST File Manually?

If users want to export emails from Office 365 to PST, then there are methods available. We will use eDiscovery to export Office 365 data.

Method 1: Export Mailbox from Office 365 to PST by eDiscovery

1. Login to the admin Office 365 account and start the admin center.
2. Now select the “Security & Compliance” >> “Permissions” option from the list to export Office 365 mailbox to PST.

   

3. After that, hit the “Edit Role Group” icon and then add important groups using the Edit icon.

   

4. Now, in the “Security & Compliance” option choose the “Content Search” option.

   

5. Choose the “New Select” tab and users can search for the specific data from here, that they want to export.

   

6. After choosing, “Specific locations” choose the “Modify” icon.
7. Select the “Choose Users Group” option and choose required emails.
8. Next, hit the “Save” icon to start the process in the background.
9. Now you will get your search results.
10. Select the required folder and enable the “Export PST” option >> More >> “Export Results” options.

    

11. Lastly, check the required settings and then hit the “Export” icon. And hit the “Downloading Results” option to export Office 365 mailbox to PST.

    

Drawbacks of Using Manual Methods

1. Time taking and lengthy process.
2. Also, high technical knowledge is required.
3. Not easy for non-technical users to export Office 365 mailbox to PST.
4. Admin credentials are required.

Also Read: How to Migrate Emails from Office 365 to Gmail?

Advanced Capabilities of Office 365 to PST Migration Tool

1. The software can export complete data of Office 365 including emails, contacts, calendars, notes, journals, and other data.
2. Also, users can convert multiple emails and data at one time without any file size restrictions.
3. The software shows all folders and sub folders of Microsoft 365 on file explorer, so users can export selected data from here.
4. Also allow users to export data in any required language like Dutch, French, Spanish, English, and other languages.
5. The Office 365 to PST migration tool allows users to save the exported data at the desired location.
6. The software preserves the original folder hierarchy and maintains all the attributes including Bcc, Cc, To, Subject, From, Date, Formatting, Inline, Attachments, and other elements.

How to Export Office 365 Mailbox to PST File Format?

1. Download the software using the “Download” button.

   

2. And then, enter the login details of the Office 365 account.

   

3. Now all the data will appear on the screen and select the needed data from here.
4. Now hit on the “Select Saving Option” and choose “PST” from the drop-down.

   

5. After that, browse the saving location as per your need.
6. Lastly, hit the “Backup” icon to start the process.

   

Time to Say Goodbye

In this blog post, we covered the technique to export Office 365 mailbox to PST using eDiscovery. The manual approach is perfect enough for the user, whether they are a technical person.

However, it is not a good match for huge commercial organizations and is difficult to use for novices. So, we also addressed the professional method to backup the shared mailbox from Office 365 to a PST file.

That solution is workable and acceptable from a technical standpoint will be determined by the requirements you provide.